Privacy Policy

1. Information We Collect

We collect information you provide directly to us when using MeetRepeat, including:

• Account Information: Name, email address when you create an account
• Meeting Data: Meeting titles, descriptions, dates, locations, and participant information
• Communication Data: Messages, votes, and preferences shared within meetings
• Usage Data: Information about how you use our service, including access times and features used

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Send you meeting notifications and updates via email
• Facilitate communication and coordination between meeting participants
• Respond to your comments and questions
• Monitor and analyze trends and usage
• Detect, prevent, and address technical issues and security threats

3. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• With Meeting Participants: Your name, email, votes, and messages are visible to other members of meetings you join
• With Service Providers: We work with third-party service providers for hosting and email delivery
• For Legal Reasons: If required by law or to protect our rights and the safety of our users
• With Your Consent: We may share information with your explicit consent

4. Email Communications

We send email notifications for:

• Meeting invitations
• When you're removed from a meeting
• When a meeting is completed by the owner or co-owner
• When a meeting is reopened by the owner or co-owner

These emails are essential for the service to function. You can manage certain notification preferences in your account settings.

5. Data Security

We take reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is ever completely secure, and we cannot guarantee absolute security.

Security measures include:

• Encrypted data transmission (HTTPS)
• Secure authentication system
• Access controls limiting data visibility to meeting members
• Regular security updates and monitoring

6. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You can request deletion of your data by contacting us. Meeting data remains accessible to meeting owners even after you leave a meeting.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data
• Export: Request a copy of your data in a portable format
• Objection: Object to certain processing of your data

8. Cookies and Tracking

We use essential cookies and local storage to maintain your session and remember your preferences. We do not use third-party advertising or tracking cookies.

9. Children's Privacy

MeetRepeat is not intended for users under the age of 13. We do not knowingly collect information from children under 13. If we learn we have collected information from a child under 13, we will delete that information promptly.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. GDPR Compliance

If you are located in the European Economic Area or the United Kingdom, we process your personal data in accordance with the GDPR.

We act as the Data Controller for information associated with your account and meetings. Our legal bases for processing are:

• Contract: To create your account, authenticate you, and operate the core meeting features.
• Legitimate Interest: To maintain security, prevent abuse, and send essential service notifications.
• Consent: For analytics cookies and non-essential data collection.

You have the right to access, correct, delete, export, or object to the processing of your personal data.

You can exercise these rights by contacting us at hello@meetrepeat.app.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at hello@meetrepeat.app